Speaker Resources

Thank you for presenting at the Canadian Geriatrics Society 2025 Annual Scientific Meeting! 

We are looking forward to the conference in Toronto and appreciate your involvement and hard work. To assist you with preparation, please review the details below.

Submit Your Form Checklist
Deadline: February 28, 2025

  1. First fill out your CFPC disclosure slide before completing the electronic disclosure form.

  2. Fill out the agreement form and upload your CFPC disclosure slide.

  3. Submit a short speaker biography (2-3 sentences for introduction purposes).

  4. Agree to the Speaker Release for Audio and Video Recording.

  • You are responsible for bringing your final presentation on a USB (PowerPoint format). There will be a technician in the room where you are scheduled to speak that will assist in loading your presentation. Please be sure to visit the technician during the break prior to your presentation. Do not forget to include the required disclosures slide at the beginning of your session. Declarations must be verbalized at the start of your presentation.

    Speaker PowerPoint presentations will be made available to delegates on a private page of the CGS website after the conference. If you do not wish to have your presentation shared as a PDF post-conference, you must opt out by emailing events@secretariatcentral.com - more importantly, please also let your audience know this during your presentation! Some delegates may be very interested in receiving the information after and are often disappointed to know it isn’t available.

  • The CGS does not print handouts for speakers. If you wish to have handouts during a session please print and bring them to your session. 

  • Each session room is equipped with the following:

    • Screen

    • Projector

    • Laptop

    • Podium + mic

    • Table with 2 mics

    • Slide aspect ratio is 16:9 for PowerPoint presentations

    Please contact Danielle Poissant if you will be using your own computer for your presentation, or if you require video and/or sound.

Accreditation

In order to comply with the CGS Faculty Handbook and important accreditation standards set out by the College of Family Physicians of Canada and Royal College of Physicians and Surgeons of Canada, all presenters must complete or note the following:

  1. Your CFPC disclosure slide must be used when preparing your presentation, and declarations must be verbalized at the start of your presentation.

  2. A minimum of 25% of your presentation must be interactive.

  3. Generic, rather than trade names, must be used in presentations.

  4. Branding or sponsor logos are not allowed in presentation slides.

  5. It is important to write references on slides and incorporate evidence if possible. 

  6. Include discussion of commonly encountered barriers to practice change.

  7. Speakers must comply with the Rx&D Code of Ethical Practices.

  8. Speakers must comply with the The Canadian Medical Association’s (CMA’s) policy guidelines on physicians’ interactions with industry.

  9. Speakers must comply with the Quebec Code of Ethics.

Poster Presenter Resources

NEW THIS YEAR! Posters must be presented in electronic format (e-posters), rather than printed.

Please submit your poster as a PDF to events@secretariatcentral.com no later than May 25, 2025. If you miss this deadline, your poster will not be available for attendees to peruse during breaks and you must bring your poster on a USB and load it to your designated station during the break before your presentation.

Poster Dimensions
16:9 aspect ratio in PDF format.

Registration
The CGS requires you or another author to register and attend the ASM, as well as present your poster during the time indicated in the poster schedule. Details are as follows:

Poster Test: Friday, May 30, at 7:00 a.m. – 8:00 a.m.
Poster Session 1 (Poster #s 30-79): Friday, May 30, 2:25 p.m. – 3:30 p.m.
Poster Session 2 (Poster #s 80-118): Saturday, May 31, 10:45 a.m. – 11:30 a.m.
Location: Pier 4 & 5

Please refer to the poster schedule for your designated presentation time and monitor number. One author must be present at the poster session during the indicated time.

Presentation Time
Each poster will have 5 minutes to present followed by 3 minutes for questions.

If you have any questions, please e-mail events@secretariatcentral.com.

Misconduct

Please report any misconduct onsite to a member of the planning committee or staff at the registration desk so that it can be addressed immediately.